AWARD · AUTHORITY SIDE

Structured bid evaluation. Documented procurement record.

A system that supports contracting authorities in analysing and evaluating incoming bids.

zuschlagr accompanies your procurement team from bid opening to award decision. Four legally grounded stages: qualification check, price check, scoring by your award criteria, audit-proof procurement record with a four-eyes principle. For German contracting authorities of all sizes. Built with the EU AI Act in mind — compliance-aware, without a marketing certificate.

Go to zuschlagr.de →Pricing inquiry

Four-eyes principleAudit-proofGDPR-compliantEU AI Act in mind

What does zuschlagr do?

zuschlagr is the Award module of the BlackSwanAI platform. It supports German contracting authorities in the analysis and evaluation of incoming bids — structured, traceable and audit-proof. The system maps the legally prescribed evaluation process in four stages: qualification check, price check, scoring by award criteria and procurement record. Every AI pre-assessment is confirmed or adjusted by a human — the four-eyes principle is the default, not an option.

Who is zuschlagr built for?

For contracting authorities in federal, state and municipal government and utilities — turning the procurement record from biggest risk into cleanly documented outcome.

Municipal contracting authorities

From lot structure to procurement record. Support for structured evaluation — without a separate consulting budget per procedure.

Federal and state agencies

VgV-compliant scoring matrix, traceable reasoning for every individual score. Documentation that survives procurement-chamber review.

Utilities-sector authorities

SektVO-specific procedures, long contract durations, complex award criteria. Consistency across many parallel procedures.

Central purchasing bodies

Standardised scoring across all procedure types. Audit trail for internal review.

Public hospitals & municipal utilities

Medical technology, energy infrastructure, specialised services. Price checking and mixed-calculation detection at technical depth.

Procurement-law advisors

External advisors to contracting authorities use zuschlagr as a shared workspace with their client.

The four stages

zuschlagr maps the legally prescribed evaluation process completely — from formal check to finished procurement record.

1
Qualification check
Bidder qualification against your eligibility criteria. Detection of exclusion grounds per §§ 123/124 GWB. Use of other entities' capacities and consortia are shown separately.
2
Price check
Comparison of all bid prices, detection of mixed calculation and abnormally low bids. Clarification needs are automatically flagged — with draft wording for the query.
3
Scoring by award criteria
Evaluation by your award criteria with weighted scoring. Transparent reasoning for every individual score — with source evidence from the bid documents.
4
Procurement record
Automatic generation of the audit-proof procurement record. Four-eyes principle: the approver must be a different person than the evaluator. Every override is logged with reasoning.

What zuschlagr does

Evaluation process, documentation and compliance in one system.

Four-stage evaluation

Qualification → price → scoring → procurement record. Each stage with its own mandatory fields and documentation artefacts.

Scoring matrix

Your award criteria with weighting. Weighted scoring per bid, individual scores with reasoning.

Four-eyes principle

Approver ≠ evaluator. Overrides are logged with reasoning. Active by default, not optional.

Mixed-calculation detection

Automatic detection of suspicious pricing patterns in bills of quantities. Flagged for further clarification.

Exclusion-grounds check

Check per §§ 123/124 GWB. Capacity borrowing and bidding consortia are shown separately in the evaluation.

Clarification flagging

Abnormally low bids, contradictory documents, missing evidence — with draft wording for the query to the bidder.

Automatic procurement record

Audit-proof record with all mandatory VgV fields. Export as PDF and structured document.

Pseudonymisation for non-EU models

Where non-EU AI models are used, bidder data is automatically pseudonymised. EU-sovereign AI provider as default.

Compared to current contracting-authority work

Where zuschlagr removes time and risk from the process — and where responsibility stays with the human.

—	Today	With zuschlagr
Time per procurement record	Manual: binds scarce resources in the authority	Structured pre-assessment + documented review
Documentation gaps	A single missing piece of evidence can kill the award	Mandatory fields per stage, no stage without documentation
Consistency across procedures	Depends on evaluator and current workload	Every procedure evaluated with the same framework
Procurement-chamber readiness	Often only reviewed after a formal complaint	Record with source evidence per individual score
Decision authority	Stays with the human	Stays with the human. AI structures, human confirms.

Frequently Asked Questions

Does zuschlagr replace procurement officers or legal advisors?

No. zuschlagr structures and documents the evaluation process — the decision stays with your staff. Humans decide. AI structures. Every AI pre-assessment is confirmed or adjusted by a human.

How does the four-eyes principle work in practice?

The approver of the procurement record must be a different person than the evaluator. The system enforces this separation. If an approver overrides the evaluator's AI-assisted assessment, the change is logged with reasoning — fully traceable.

Is zuschlagr VgV-compliant? Do you have a certificate?

zuschlagr maps the process steps and documentation obligations of VgV. It is built with the EU AI Act in mind and designed to be compliance-aware. Formal certifications (ISO 27001, BSI C5 and similar) are not in current focus — we are open about that. Your internal review or external procurement lawyer stays in control.

What happens to bidder data?

Processed on EU infrastructure (Open Telekom Cloud). Where non-EU AI models are used (for specialised analysis tasks), bidder data is automatically pseudonymised. EU-sovereign AI provider as default, transparent model choice per use case.

How does zuschlagr integrate with our existing procurement platforms?

zuschlagr imports bid documents from the usual German procurement platforms (DTVP, Deutsche eVergabe, Vergabe24, state platforms). Export of the finished procurement record as PDF and structured document. Direct API integration into specific platforms is available on request.

Which procedure types does zuschlagr support?

Open procedure, restricted procedure, negotiated procedure with prior competition, innovation partnership — all VgV procedures are supported. UVgO procedures below the EU threshold as well. SektVO utilities procedures with separate configuration.

Can zuschlagr handle alternative bids?

Yes. Alternative bids are evaluated separately and shown in the scoring matrix. The decision whether an alternative bid is admissible and how it is weighted stays with the authority.

How long does onboarding take?

The base configuration (award criteria, weighting, approval workflow) is typically ready in 1–2 days. For complex tenant structures (multiple authorities in one organisation) we offer configuration support.

What does zuschlagr cost?

Every contracting authority is different — we provide a custom quote based on volume, tenants and integration requirements. Inquire at blackswanai.de/en/preisanfrage or directly at zuschlagr.de.