Find the right tender. And know whether it is worth it.
Finding and evaluating tenders in one product.
auftragr scores every tender against your company profile — a dual score of DNA-Match (is this contract for us?) and Quality Score (is it worth the effort?). Once a tender looks interesting, auftragr reads the documents: GAEB files, PDFs and Word documents become a structured dossier from five perspectives — executive summary, bid/no-bid recommendation, risk register, clarification questions and claims potential. Built for construction firms and the German Mittelstand growing in public procurement.
What does auftragr do?
auftragr takes construction firms from the right tender to a submission-ready bid: matching against your company profile, bill-of-quantities analysis, go/no-go decision and claims potential in one product. On the assessment side auftragr scores every case against your company profile — a dual score of DNA-Match and Quality Score, plus the suitability requirements, deadlines and award criteria taken from the notice and the tender documents. On the analysis side auftragr reads the tender documents GAEB-natively and VOB/B-aware and delivers the decision base across every position, attachment and contract condition — each statement traceable to its source in the original document. Core infrastructure is EU-hosted on Open Telekom Cloud in Frankfurt; for individual analysis steps we engage various language models from various providers, including European models. Users receive a weekly War Room Briefing — Monday intelligence for the sales team.
Who is auftragr built for?
For the German Mittelstand that wants to grow in public procurement — without building a market-watch team, and without the wrong-bid decisions that hide in incompletely read documents.
Mid-market construction firms
VOB/B contracts, GAEB bills of quantities, claims management. auftragr reads both and shows what the fine print actually says — before the bid goes out.
Sales & business development
Monday briefing instead of dozens of single alerts. Prioritised by your company profile and quality score.
Bid managers & proposal coordinators
Dual-Score shows where effort pays off. After that, a standardised evaluation across every tender — comparable dossiers as decision base for the executive team.
Mid-market executives
Market picture at a glance: who awards what? Which prices clear? Who wins in our segment?
Building-products manufacturers & suppliers
Check BoQ positions against your product catalogue, identify exclusion criteria, surface claims potential for modifications.
Energy, infrastructure & engineering offices
Utilities-sector awards with long contract durations, grid-connection risks, subsidy dependencies — CPV-filtered, with a risk register per tender.
How auftragr works
From company profile to a reasoned priority list — and from tender documents to a structured dossier.
- 1
Create your performance profile
Core competencies, references, capacity, regional preferences and exclusion criteria. Set once, maintained continuously.
- 2
Add a tender notice
You upload the notices you want assessed — individually or in batches, together with the corresponding tender documents.
- 3
Dual-Score per tender
DNA-Match: how well does this contract fit your profile? Quality Score: how much effort is realistically worth it? Both with reasoning.
- 4
War Room Briefing on Monday
The highest-rated cases of the week — AI-summarised, with the dual score, the deadlines and the open clarification questions. No more alert noise.
- 5
Upload the documents and have them read
GAEB X81–X86, PDF, Word, Excel. Up to 30 files per analysis, up to 5 MB total. All positions, all attachments, all contract terms — the five perspectives run in parallel, not sequentially.
- 6
Receive the tender dossier
Executive summary for leadership, bid/no-bid recommendation with confidence score, risk register with probability, open clarification questions, claims potential with VOB/B reference.
- 7
You decide. With a foundation.
No AI oracle. Every recommendation is traceable to the source in the original document. You confirm, adjust or discard — every decision is logged with a timestamp and the user who made it.
What auftragr does
Finding and evaluating in one product — not a dozen tools in a folder.
Performance profile
Your company as a structured profile — competencies, references, capacity, region. The basis for every match.
War Room Briefing (Monday)
Weekly AI-generated intelligence briefing. The week at a glance, prioritised to your strategy.
Dual-Score Intelligence
DNA-Match (profile fit) × Quality Score (effort-value trade-off). Two scores, one priority list.
Suitability and award requirements
Suitability evidence, deadlines, award criteria and their weighting — structured from the notice and the tender documents.
5-lens analysis
Executive summary, bid/no-bid, risk register, clarification questions, claims potential. All perspectives in one dossier.
GAEB X81–X86 native
BoQ positions, quantities, short and long texts, sub-trades. No converter, no format loss.
Risk register
Contractual penalties, payment terms, price-escalation clauses, liability limits. Probability × impact × mitigation.
Go/no-go with confidence score
Strategic fit, capacity, competitive position, financial viability. Strong Bid / Conditional Bid / No-Bid — with audit trail.
Claims potential with VOB/B reference
VOB/B §2 (3) unit prices, §2 (5) lump-sum extensions, 12 claim categories. Every finding with legal reference and reasoning.
Automatic clarification questions
Unclear BoQ positions, implausible quantities, contradictory contract terms. Wording for the query included.
Multi-document upload
Up to 30 files at once. Automatic recognition of related documents. No pre-sorting needed.
Live demo with your tender
LiveOne full analysis on one of your tenders — personally guided in a 30-minute demo session.
Compared to manual work
What changes when a machine first pass over the documents does the upstream work — instead of search alerts and a bid team under time pressure.
| — | Manual / alert-based | With auftragr |
|---|---|---|
| Time spent sifting per week | Distributed manual reading across sales + bid team | One focused Monday briefing review |
| Relevance filter | Keyword alerts with high false-positive rate | DNA-Match against company profile — with reasoning |
| Suitability and award criteria | Requirements pieced together from several documents | Suitability evidence, deadlines and award criteria structured for you |
| Time per tender | Many senior working hours | Machine first-pass + focused review by your team |
| Risk detection | Risks are easily missed under time pressure | Structured risk categories with legal reference |
| Claims potential | Justified claims often never get filed | Systematic detection per VOB/B — source per finding |
| Traceability | Internal notes, often undocumented | Every recommendation sourced to the original location |
Frequently Asked Questions
How is Dual-Score different from usual relevance filters?
Keyword alerts give volume. Dual-Score gives prioritisation. DNA-Match measures profile fit (can we realistically deliver this?). Quality Score measures the expected effort-value trade-off (is the bid commercially worthwhile?). Both scores with reasoning — not just a number.
Where does the data auftragr works with come from?
Exclusively from the documents you provide — the notice, the tender documents, the bill of quantities, attachments and contract terms — together with your company profile.
What is the 5-lens analysis?
The analysis side of auftragr looks at every tender from five separate perspectives instead of mixing everything into one document: executive summary, bid/no-bid recommendation, risk register, clarification questions and claims potential. Risks and opportunities stay cleanly separated and the decision basis remains traceable.
How is auftragr different from AVA (cost-estimation) software?
AVA programs calculate cost and quantity. auftragr analyses the tender before calculation — fit, risks, clarification needs and claims potential. The two systems solve different problems; auftragr does not replace AVA software.
How does claims-potential detection work?
auftragr flags claims potential using the standard VOB/B categories (§2 paras. 3, 5, 6, 7 and others). The assessment is a pre-qualification — the legal review stays with your construction lawyer.
Which file formats are supported?
GAEB X81, X82, X83, X84, X85, X86 and D81, D83, P81, P83. Also PDF (incl. scanned documents with OCR), Word (DOC/DOCX), Excel (XLS/XLSX). Up to 30 files per analysis, max 5 MB total.
What happens to my tender documents?
Your documents are stored on EU infrastructure (Open Telekom Cloud) and used solely for your analysis. No sharing with third parties, no training of AI models on customer data. For individual analysis steps we deliberately engage language models from various providers — exclusively with processing inside the EU, including models built and hosted in Europe. The subprocessors used are named in our Terms and Privacy Policy.
Does auftragr replace the estimator or bid manager?
No. auftragr structures the material — the decision stays with the human. AI structures. Humans decide. auftragr delivers the dossier on which the bid manager or executive decides go/no-go.
Do I need to install software?
No. auftragr is a web application at https://auftragr.de. Sign up with your business email. You download your results as PDF or as a structured file.
Which industries does auftragr cover?
Primary focus: construction, infrastructure and industry. The analysis framework is cross-sector: we have analysed tenders in IT, energy, consulting, logistics and the public sector. Sector-specific norms (VOB/B for construction, EVB-IT for IT, HVA B-StB) are respected where applicable.
How do I get access to auftragr?
auftragr is a web application at https://auftragr.de — sign up with your business email. For the right scope we work it out with you individually; there is no public price list. Contact us at blackswanai.de/en/request-demo.
Where is my data processed?
Core infrastructure is EU-hosted on Open Telekom Cloud in Frankfurt. For AI analysis we engage various language models from various providers, including European models, exclusively with processing inside the EU. Your documents are not shared with third parties for advertising. Details in the privacy policy.
The other product
auftragr covers the bidder side — finding and bidding. The contracting-authority side has its own product, with its own database and no coupling to auftragr:
prüfr
For contracting authorities: check tender documents before publication, structure the evaluation of bids and prepare the award record. MVP — open to first pilot and design partners.
Learn moreTender lifecycle — find, evaluate, review, award
Four phases, two sides, two products — and which product covers which side.
Get to know the Monday briefing
Set up your profile, receive the first War Room Briefing in your inbox on Monday — and see the first dossier on one of your own tenders.
AI structures. Humans decide.