BlackSwanAI ist ein deutsches KI-Unternehmen aus Erlangen, Bayern. Die Software unterstützt Unternehmen bei der strukturierten Analyse und Bearbeitung von Ausschreibungen – branchenübergreifend für Bau, Fertigung, IT, Energie, Beratung und Logistik.

Welche Dateiformate unterstützt BlackSwanAI?

BlackSwanAI verarbeitet gängige Ausschreibungsformate wie GAEB, PDF, Word und Excel. Die Software ist auf die Anforderungen des deutschsprachigen Marktes ausgerichtet und unterstützt VOB-konforme Dokumentstrukturen.

Wie schützt BlackSwanAI meine Ausschreibungsdaten?

BlackSwanAI ist auf DSGVO-Konformität ausgelegt. Die Datenverarbeitung erfolgt grundsätzlich auf Servern innerhalb der EU. Ausschreibungsdokumente werden vertraulich behandelt und nicht für das Training von KI-Modellen verwendet.

Für welche Branchen eignet sich BlackSwanAI?

BlackSwanAI ist branchenübergreifend einsetzbar – insbesondere in Bau, Bauprodukte, Fertigung, IT, Energie, Beratung, Logistik und im öffentlichen Sektor. Die KI passt sich an branchenspezifische Anforderungen und Dokumentformate an.

BlackSwanAI is a German AI company based in Erlangen, Bavaria. The software helps organizations with structured analysis and processing of tenders – across industries including construction, manufacturing, IT, energy, consulting and logistics.

What file formats does BlackSwanAI support?

BlackSwanAI processes common tender formats including GAEB, PDF, Word and Excel. The software is designed for the German-speaking market and supports VOB-compliant document structures.

How does BlackSwanAI protect my tender data?

BlackSwanAI is designed with GDPR compliance in mind. Data processing takes place on servers within the EU as a general principle. Tender documents are treated confidentially and are not used for training AI models.

Which industries is BlackSwanAI suitable for?

BlackSwanAI works across industries – particularly in construction, building products, manufacturing, IT, energy, consulting, logistics and the public sector. The AI adapts to industry-specific requirements and document formats.

Risk Management

Identify Risks in Tenders

Systematic risk analysis is the key to informed proposal decisions. Learn how to identify and evaluate risks early.

Types of Risks in Tenders

Tenders harbor different types of risks that must be systematically captured. A complete risk assessment encompasses multiple dimensions.

Technical Risks

Requirements that are difficult to implement with available technologies or competencies.

Commercial Risks

Calculation risks, unclear quantity specifications, or unfavorable payment terms.

Legal Risks

Contractual obligations, liability clauses, or regulatory requirements.

Resource Risks

Availability of personnel, materials, or subcontractor services.

Why Risks Get Overlooked

In practice, risks are frequently overlooked – not due to negligence, but because of time pressure, information overload, or lack of systematic processes.

Time Pressure

Tight submission deadlines lead to risk analysis being performed superficially or skipped entirely.

Complex Documents

Risks often hide in supplementary conditions, appendices, or cross-references.

Optimism Bias

Teams tend to underestimate risks when they are eager to win a project.

Systematic Risk Identification

A structured approach to risk identification ensures all relevant risk categories are considered. Both obvious and hidden risks are captured.

Checklist-Based Review

Industry-specific checklists help systematically review typical risks.

Perspective Shift

View risks from technical, commercial, legal, and operational perspectives.

Experience Database

Use insights from past projects to identify recurring risks.

From Analysis to Decision

Risk analysis leads to a risk evaluation that feeds directly into the go/no-go decision and proposal calculation. Identified risks are prioritized and assigned mitigation measures.

Risk Matrix

Risks are assessed by probability and impact and prioritized accordingly.

Risk Premiums

Quantified risks can be incorporated as premiums in the calculation.

Risk Mitigation

Specific measures to reduce significant risks are defined.

Identify Risks Systematically

BlackSwanAI supports your team in systematically identifying and evaluating tender risks.

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