BlackSwanAI ist ein deutsches KI-Unternehmen aus Erlangen, Bayern. Die Software unterstützt Unternehmen bei der strukturierten Analyse und Bearbeitung von Ausschreibungen – branchenübergreifend für Bau, Fertigung, IT, Energie, Beratung und Logistik.

Welche Dateiformate unterstützt BlackSwanAI?

BlackSwanAI verarbeitet gängige Ausschreibungsformate wie GAEB, PDF, Word und Excel. Die Software ist auf die Anforderungen des deutschsprachigen Marktes ausgerichtet und unterstützt VOB-konforme Dokumentstrukturen.

Wie schützt BlackSwanAI meine Ausschreibungsdaten?

BlackSwanAI ist auf DSGVO-Konformität ausgelegt. Die Datenverarbeitung erfolgt grundsätzlich auf Servern innerhalb der EU. Ausschreibungsdokumente werden vertraulich behandelt und nicht für das Training von KI-Modellen verwendet.

Für welche Branchen eignet sich BlackSwanAI?

BlackSwanAI ist branchenübergreifend einsetzbar – insbesondere in Bau, Bauprodukte, Fertigung, IT, Energie, Beratung, Logistik und im öffentlichen Sektor. Die KI passt sich an branchenspezifische Anforderungen und Dokumentformate an.

BlackSwanAI is a German AI company based in Erlangen, Bavaria. The software helps organizations with structured analysis and processing of tenders – across industries including construction, manufacturing, IT, energy, consulting and logistics.

What file formats does BlackSwanAI support?

BlackSwanAI processes common tender formats including GAEB, PDF, Word and Excel. The software is designed for the German-speaking market and supports VOB-compliant document structures.

How does BlackSwanAI protect my tender data?

BlackSwanAI is designed with GDPR compliance in mind. Data processing takes place on servers within the EU as a general principle. Tender documents are treated confidentially and are not used for training AI models.

Which industries is BlackSwanAI suitable for?

BlackSwanAI works across industries – particularly in construction, building products, manufacturing, IT, energy, consulting, logistics and the public sector. The AI adapts to industry-specific requirements and document formats.

Your Partner for Tenders

Success Together

BlackSwanAI is more than software. We understand the challenges of mid-sized businesses and guide you on the path to more efficient proposal creation.

Sound Familiar?

The Challenge with Tenders

These problems are familiar to many teams who regularly work with tenders.

Hours of Analysis

Analyzing a tender often takes many hours – time that's missing for other important projects.

Details Get Overlooked

Important details and hidden risks are easily missed in the mass of documents.

Decisions Under Pressure

Tight deadlines force quick decisions, often without a complete information base.

Missing Information

Unclear or missing details lead to assumptions – and later to unpleasant surprises.

Security & Trust

Data Processing in Europe

Developed and hosted in Germany – specifically for sensitive tender documents.

Made in Germany

Developed in Germany

BlackSwanAI is developed and operated in Germany.

EU Compliant

European AI Models

We use AI models that comply with European data protection standards.

Data Sovereignty

Data Processing Within the EU

We process your tender documents within the European Union as a matter of principle.

Data Protection

Designed for GDPR Compliance

We process data according to GDPR standards and place great emphasis on protecting sensitive business documents.

Tender Documents Deserve Protection

We understand that tender documents contain confidential information. That's why we built data protection into our product from the start – not as an afterthought.

Our Process

How we support you from day one

Discovery & Analysis

In a free initial consultation, we understand your current processes, challenges, and goals. We analyze how BlackSwanAI can specifically help.

Custom Setup

We set up your system and train the AI with your previous proposals, texts, and products. This way it learns your individual style.

Support & Training

Your team receives comprehensive training. We guide you through the first tenders and are available for questions.

Continuous Optimization

The AI learns with every use. We regularly analyze results and optimize the system for even better outcomes.

Typical Use Cases

Typical use cases for BlackSwanAI

Public Tenders

Automated processing of compliant tenders with bills of quantities and industry-standard file formats.

More tenders with the same team

Project Inquiries

Fast, professional responses to customer inquiries with customized proposals and relevant references.

Shorter response times

Framework Contracts

Efficient processing of framework contract tenders with complex requirement catalogs.

Less effort for large projects

Proposal Revisions

Quick adaptation of existing proposals for new inquiries or renegotiations.

Flexible response to changes

Industries We Support

Specialized for mid-sized businesses

Construction

Building construction, civil engineering, road construction, building services

Trades

Electrical, plumbing, HVAC, metalwork

IT & Services

IT services, consulting, facility management

Industry

Mechanical engineering, plant construction, suppliers

Ready for the Next Step?

Schedule a no-obligation consultation and discover how we can help you too.

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