Powerful Features for Your Success
BlackSwanAI combines AI technology with streamlined workflows for tender management in mid-sized businesses.
AI Core Features
Intelligent automation for your proposal creation
Custom AI Training
The AI learns your writing style, terminology, and product descriptions. Every proposal sounds authentically like your company.
Consistent brand voiceAutomatic Requirements Analysis
The AI automatically identifies key requirements from tender documents and structures them clearly.
Never miss important detailsIntelligent Text Generation
Generates appropriate response texts based on your products, references, and previous proposals.
Up to 90% faster proposal creationQuality Assurance
Automatic review for completeness, consistency, and formal requirements before submission.
Fewer rejections due to errorsDocument Processing
Designed to support common formats and standards
Multi-Format Import
Processes PDF, Word, Excel, and text files. Upload tenders in any format.
No manual conversion neededIndustry Format Support
Full support for industry-standard formats. Automatic processing of specifications and requirements lists.
Seamless project integrationStructure Recognition
Automatic detection of lot divisions, positions, and requirement structures.
Clear project organizationExport Options
Export completed proposals as PDF, Word, or in the original tender format.
Flexible submission optionsCompliance & Standards
Meets most relevant regulations and standards
Procurement Compliance
All generated proposals comply with European procurement regulations and industry standards.
Compliant proposalsGDPR Compliance
Full compliance with GDPR. Data is processed exclusively in Europe.
Maximum data protectionIndustry Standards
Consideration of industry-specific requirements for construction, trade, and services.
Professional proposalsAudit Trail
Complete documentation of all changes and versions for compliance requirements.
Audit-ready documentationIntegration & Workflow
Seamless integration into your existing processes
Browser-Based
No installation required. Work from any device with an internet connection.
Ready to use immediatelyERP Integration (Coming Soon)
Interfaces to common ERP systems for automatic data exchange.
No double data entryTeam Collaboration
Multiple team members can work on proposals simultaneously.
Efficient teamworkTemplate Management (Coming Soon)
Create and manage reusable text blocks and proposal templates.
Consistent proposal qualitySecurity & Availability
High security standards for your sensitive data
Data Security
We prioritize secure data transmission and storage.
Security is a priorityGerman Servers
All data is stored and processed exclusively on servers in Germany.
Data stays in GermanyFlexible Availability
We aim for reliable infrastructure.
Reliability is our goalRegular Backups
Automatic daily backups of all data with fast recovery options.
No data loss