Time is money – this wisdom applies especially to mid-sized businesses that regularly respond to tenders. While the quality of proposals is crucial for success, the proposal creation process often ties up a disproportionate amount of resources. Automation can bring dramatic improvements here.
Where Time Gets Lost
Most time goes into three areas: Working through and understanding the tender documents, formulating appropriate responses, and final quality control. In addition, there are administrative tasks such as formatting documents and compiling attachments. In total, this can quickly add up to 8 to 20 hours per proposal.
The Automation Lever
Automation targets exactly where repetitive work occurs. The AI takes over reading and structuring requirements, suggests appropriate text modules, and automatically checks for completeness. The human focuses on what matters: strategic decisions, individual adjustments, and final approval.
Concrete Time Gains
Document analysis that used to take hours is reduced to minutes. Writing standard passages is almost completely eliminated. Quality checking is supported by automatic checks. The bottom line is that time savings of 80 to 90 percent are possible – meaning a proposal can take only a few hours instead of two days.
More Time for Important Tasks
The time gained can be used strategically: Process more tenders in parallel, invest more time in customizing critical proposals, or simply improve the work-life balance of employees. With more and higher-quality proposals, success rates can also improve.
The Realistic Path to Automation
Successful automation starts small. Begin with a pilot project, gather experience, and then scale up. What's important is a system that adapts to your processes – not the other way around. A modern AI solution learns from your previous proposals and improves with each use.
Conclusion
Up to 90% time savings is achievable for many businesses. The key lies in consistently automating repetitive tasks while maintaining human expertise for strategic decisions.